PRIVACY POLICY
Last updated: 31 March 2026
GP Private Services (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or receive medical services from us.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
GP Private Services
Email: admin@gpprivateservices.com
Phone: +44 7986 596814
Data Controller: Dr Sumit Aggarwal
2. Information We Collect
We may collect and process the following personal data:
Information you provide directly
- Full name
- Date of birth
- Address
- Email address
- Telephone number
- GP details
- Medical history relevant to treatment
- Appointment information
- Enquiry details submitted via website forms
- Payment information (processed securely via third-party providers)
Information collected automatically from our website
- IP address
- Browser type
- Device type
- Pages visited
- Website usage information
- Cookies and similar technologies
3. How We Use Your Information
We use your personal data to:
- Provide safe and appropriate medical care
- Assess suitability for procedures including vasectomy
- Arrange appointments
- Communicate regarding your treatment
- Maintain accurate clinical records
- Process payments
- Respond to enquiries
- Improve our website and services
- Comply with legal and regulatory obligations
We only collect information that is necessary to provide healthcare services safely and effectively.
4. Legal Basis for Processing
We process your personal data under the following lawful bases:
- Provision of healthcare (Article 9(2)(h) UK GDPR)
- Consent where required
- Legal obligation
- Legitimate interests in operating and improving our services
Special category health data is processed only where necessary for medical purposes.
5. How We Store Your Data
We take appropriate security measures to protect your personal data.
Your data may be stored securely using:
- Electronic medical record systems
- Secure email systems
- Encrypted devices
- Password-protected systems
Access to personal data is restricted to authorised personnel only.
6. How Long We Keep Your Data
We retain medical records in accordance with professional and medico-legal guidance.
Typical retention periods include:
- Adult medical records: minimum 8 years after last treatment
- Financial records: 6 years
- Enquiry records: up to 12 months
We may retain records longer where required for legal or regulatory reasons.
7. Sharing Your Information
We may share your information where necessary with:
- Healthcare professionals involved in your care
- Laboratories or diagnostic services
- Payment providers
- IT service providers
- Regulatory authorities where required by law
- Medical indemnity organisations where necessary
We do not sell or rent your personal data.
All third parties are required to respect the security of your data and comply with data protection legislation.
8. Website Cookies
Our website uses cookies to improve user experience and understand how visitors use our website.
Cookies may collect information such as:
- Website usage statistics
- Visitor behaviour
- Device information
You can manage cookie preferences via your browser settings.
For more information, please see our Cookie Policy.
9. Data Security
We use appropriate technical and organisational safeguards to protect your personal data.
These include:
- Secure servers
- Password protection
- Encryption where appropriate
- Restricted access to records
While we take reasonable steps to protect your data, no method of transmission over the internet is completely secure.
10. Your Rights
Under UK data protection law, you have the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request deletion of data where appropriate
- Restrict processing of your data
- Object to processing
- Request transfer of your data
- Withdraw consent at any time where consent is relied upon
To exercise your rights, please contact us using the details below.
11. Complaints
If you are unhappy with how we use your data, please contact us so we can resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO):
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
13. Contact Details
Dr Sumit Aggarwal
GP Private Services
Email: admin@gpprivateservices.com
Phone: +44 7986 596814